As everyone that has ever held a job knows, between the exciting moment of getting the job offer and the first day of work a surprise awaits. One that is a burden to all involved, but a necessary evil – paperwork. Between Applications, State and Federal forms, Benefits and Compliance documents… there is a flood of paper required in the onboarding process. Additionally with implementation of the Affordable Care Act requiring Americans to spend over 127 million hours per year on paperwork and compliance, that burden is being felt more than ever. As Kavaliro is in the business of putting people to work, paperwork is a core component of what we do and an area we targeted for a total rethink.
Starting from the very first time a candidate enters our office, Kavaliro has innovated the process. Before going paperless, employment application documents consisted of 47 printed pages that were to be read and signed. Once completed, these important pieces of paper were processed individually and filed in personalized folders.
With this new advanced system, applicants can conveniently fill out documents electronically in a timely manner. These electronic documents are both faster to fill out than the paper credentials but still cover what is absolutely needed. “With this new system, there’s no more writing your name over 10 times. The form pre-fills information and eliminate any unnecessary questions based off your responses,” said Kavaliro’s IT Manager Tim Arnold.
This new system will also overcome prior obstacles Kavaliro has faced. No more to spending countless hours searching for and maintaining paper documents. Necessary information is immediately available for recruiters to start working with.
Recently, Kavaliro received a Data Wind Ubislate 7Ci tablet from the public relations firm Uproar PR as part of a giveaway. Continuing on the quest to eliminate paperwork, it was promptly put it to use in next step in becoming a more technologically advanced office.
In just a few hours, Kavaliro was able to replace a cluttered sign in sheet with an efficient electronic sign for clients and guests. The form includes a spot for first and last name, phone number and whom the individual is expecting to meet with. Upon signing in the tablet sends an email to the team letting them know who has arrived and who they are here for, as well as saving the required compliance information to a database. This process makes signing in faster and more efficient, and gives the full team the opportunity to greet the guest personally rather than needing to ask for their name.
Kavaliro Employment Agency has offices in Tampa, Fla., Charlotte, N.C., Orlando, Fla., Washington, D.C., and Jacksonville, Fla. and can make sure you find the right people for this important role. We are ready and waiting to help you anytime and look forward to hearing from you.